timeware® HRMS · the flagship product
The whole workforce, one platform.
Bringing together HR, leave, time management, reporting and more in one British-built cloud platform, backed by four decades of expertise.
£8
per employee / month · managed service included
✓
Leave approved
in one click
Updated just now
real-time data
39
Years · in-house
7,500+
Installations
3
Connected apps
18
Core modules
15
Languages
One platform, not five
Retire the spreadsheets, the servers and the duplicate data entry.
timeware® HRMS brings every workforce process into one secure record, so a change made once is reflected everywhere, instantly.
Delivered as a suite
Three apps, one platform.
A management platform for the office, and two mobile apps that put the right tools in every employee's hand.
For managers & admins
timeware® HRMS App
The management platform. Full oversight of HR, leave, time, reporting and workforce administration, with real-time data and a complete audit trail.
Learn more ›
For employees
timeware® ESS App
Employee self-service. Book leave, view shifts, clock in, complete forms and acknowledge documents, from anywhere, in fifteen languages.
Learn more ›
For health & safety
Fire Marshal App
Rapid roll call and evacuation. Auto-triggered by the fire panel, with instant visibility of who is on-site and safe.
Learn more ›
Plan leave across the whole team, at a glance.
Live entitlement balances, automated approval workflows and a shared planner that prevents clashes before they happen. Employees request from the ESS app; managers approve in a tap.
✓Live entitlement balances and accruals
✓Configurable, multi-step approval workflows
✓Shared team planner that prevents clashes
✓Bank-holiday, TOIL and carry-over rules built in
Every minute captured, every rule applied.
Clock in by mobile, NFC, fingerprint, face or fob. timeware® calculates hours, breaks, overtime and pay elements automatically, then routes timesheets straight to payroll.
✓Mobile, NFC, fingerprint, face & fob clocking
✓Automatic overtime, break and pay-element rules
✓Hours allocated to cost centres, with split shifts and labour cost by centre
✓Anomaly detection before timesheets reach payroll
✓Digitally-signed timesheets and full audit trail
Workforce conversations, on the record.
A secure, two-way channel between managers and employees. Every message is timestamped, attributed and retained, so the context behind a change is never lost.
✓Timestamped, attributed and fully retained
✓Linked directly to the employee record
✓GDPR-aligned retention and export controls
Ask your data anything, in plain English.
No report builder, no SQL. Type a question the way you'd ask a colleague, and timeware® returns the answer instantly, ready to export, schedule or save.
✓Plain-English questions, no report builder
✓Answers drawn live from your workforce data
✓Export to Excel, schedule or save for reuse
Open shifts, filled in minutes.
A central noticeboard for available shifts and overtime. The Marketplace matches open work patterns with qualified, available employees and puts the opportunity straight in their pocket via the ESS app.
✓Advertised straight to the ESS app
✓Intelligent matching, qualified and available staff only
✓Standard feature, no extra charge
The personnel record
One profile. Every detail.
Each employee has a single, secure record, organised into clear categories and extensible with custom fields for anything unique to your business.
Core
Personal details, contacts, identifiers and photo.
Employment & Compensation
Contracts, roles, salary history and benefits.
Compliance & Legal
Right-to-work, DBS, visas and expiry tracking.
Employee Relations
Absence, disciplinary, grievance and notes.
Professional Development
Training, qualifications and review history.
Health & Safety
Medical, accidents, PPE and risk records.
Documents
Contracts, certificates and signed acknowledgements.
Custom Fields
Extend the record with anything unique to you.
Everything included as standard
One complete platform
HR & Personnel
Attendance Points
Roll Call
Reports
Document Management
Workflow
The Social Feed
Marketplace
GDPR & WTR
Integration
Developer API
Customisation
Security & infrastructure
Enterprise-grade, UK-hosted, GDPR-ready.
Built on Microsoft Azure and hosted entirely in the UK, with the certifications, encryption and access controls that regulated industries demand.
Microsoft Azure
UK data centres in London & Cardiff.
Encrypted throughout
In transit and at rest, end to end.
MFA & SSO
Multi-factor, and single sign-on with Microsoft or Google across the web and mobile apps.
Certified
ISO 27001, Cyber Essentials Plus, UK GDPR.
Screened staff
Support team vetted annually to BS7858.
Audited
Full audit trails & regular assessments.
The managed service
You run your business. We run timeware®.
Every subscription includes a fully managed service. We administer, optimise and support your system, so you never need a dedicated timeware® expert in-house.
How the managed service works ›
Customer Care
From go-live onwards, a named care team works with you proactively, not just when something breaks.
Customer Liaison
Regular system performance reviews to resolve bottlenecks and make sure you're using everything you pay for.
Technical Support
Changes handled for you, log a ticket, agree the plan on a call, and our technicians configure it.
SAME FOUNDER-LED TEAM SINCE 1986 · AVERAGE CORE-TEAM TENURE OVER 10 YEARS
