timeware® HRMS › Communication
timeware® HRMS · Module
Communication.
Connected, on the record.
Keep your whole workforce informed and engaged, company updates, auditable conversations and open-shift opportunities, all inside one secure, GDPR-aligned platform.
Which languages does the ESS app support?
Fifteen: English (UK, US and Australian), Welsh, French, Polish, Spanish, Arabic, Latvian, Romanian, Ukrainian, Armenian, Punjabi, Urdu and Hungarian. The app follows the phone’s language and each employee can override it.
Key functions
✓
Push notifications keep everyone informed the moment something changes.
✓
Approvals, replies and reminders land on the employee’s phone, not a noticeboard.
✓
The Social Feed carries company news, events and celebrations.
✓
The Conversation Hub keeps every query auditable and in context.
✓
Reaches deskless and remote staff as easily as office teams.
Mobile
The ESS app works where your people do.
Built offline-first: clockings record without signal, sync when it returns, and every mobile booking is checked for time tampering and location before it’s trusted.
Key functions
✓
Clock in from anywhere, with or without signal.
✓
Every mobile clocking is verified: time-tamper checks, location, trust level.
✓
Lock the app with biometrics or a PIN; light, dark or automatic theme.
✓
Self-registration by email or SMS code, no IT involvement.
✓
Timesheets, shift rota, leave balances, mileage and training, all in the employee’s pocket, in any of fifteen languages, from Welsh and Polish to Punjabi and Urdu.
The app
Everything an employee needs, one screen away.
Leave
Balance, how it is worked out, request in three taps
Timesheet
Every shift, every total, and how it was calculated
Shift rota
Next shift first, overtime rates shown
Available shifts, swaps and give-aways
Join or request a listed shift; swap or hand one to a colleague, manager approved
Clocking
At a site, offsite with a comment, or by tapping an NFC Puck, choosing a cost centre where the shift needs one
Mileage
Business journeys and claims this tax year
Visitors
Book a visit, or mark a walk-in as here now
My training
Courses, curriculum and skills
Fit notes
Upload against your own sickness
Conversations
Ask about a leave entry or timesheet, on the record
Social feed
Posts, video, polls and reactions
Settings
Light or dark, fifteen languages, biometric or PIN lock, single sign-on
Control
You decide what each team can do.
Key functions
✓
Feature toggles per policy: clocking, leave, schedules, timesheets, social feed, fit notes, training, mileage claims, visitor hosting and the shift marketplace.
✓
Require geolocation within a radius you set, per site or team.
✓
Offline and offsite clocking rules, with a required comment for offsite bookings if you want one.
✓
Policies resolve per employment, organisation, or tenant default.
✓
Change a policy once, every phone updates.
✓
Employees sign in with your Microsoft Entra ID or Google single sign-on, so there is no separate timeware password to remember.
✓
Hosts book visitors, mark them in and out, and answer the app’s “is your visitor still with you?” nudges, keeping Roll Call accurate.
Questions
Communication, answered.
What is the Conversation Hub?
A secure, fully auditable channel for two-way messaging between employees and management, integrated within timeware® HRMS and aligned with GDPR, so the context behind a change is never lost.
What is the Social Feed for?
The Social Feed is your internal communications hub for company updates, recognition, event promotion and polls, reaching hybrid and remote teams as well as those on site.
How does the Marketplace work?
Managers advertise open shifts and overtime; the Marketplace intelligently matches them to qualified, available employees and delivers the opportunity to the ESS app.
Are conversations kept for compliance?
Yes. Communication is timestamped, attributed and retained with GDPR-aligned controls, giving you a full, exportable audit trail.
