timeware® HRMS › Time & Attendance
timeware® HRMS · Module
Time & Attendance.
Every site, in real time.
Capture attendance, manage shifts, control overtime, allocate hours to cost centres and monitor workforce activity across every location, with a booking method for every kind of workplace.
Key functions
✓
Clockings from every attendance point land on one timesheet, live.
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Exceptions, missing clockings, lateness, unplanned absence, flagged for resolution, not hunted for.
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Overtime calculated by your rules: premiums, rounding, grace periods.
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Rosters and working patterns compare planned against actual.
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Payroll-ready hours export to Sage, Xero and 50+ payroll systems.
Plan
Rosters and work patterns.
Build rotating week patterns once, then override any day with a roster. timeware® always knows which shift applies: roster first, then the pattern.
Key functions
✓
Rotating week patterns: 4-on 4-off, alternating earlies and lates, anything.
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Roster by shift or by person, the same schedule from both views.
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Double-booking is blocked at save, not discovered on payday.
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Staffing policies check required skills and job roles per shift.
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Short of people? Turn Marketplace shift on in the shift editor and the roster offers it to eligible employees, filling places as they join.
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Every roster change flows into the affected timesheets automatically.
Calculate
Your rules, applied the same way every time.
Every shift runs through the same calculation pipeline, so pay is consistent, explainable and audit-ready.
Key functions
✓
Grace windows and rounding applied before a minute of pay is calculated.
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Break rules that match reality: fixed lunch, floating breaks, or earned after hours worked.
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Anomalies surface on the timesheet the moment they happen, not at period end.
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Night shifts that cross midnight are handled natively.
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Every calculated value can be traced back to the rule that produced it.
Balance
Flexitime, tracked to the minute.
Key functions
✓
Opening balance, accrual and closing balance calculated automatically each period.
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Core working hours enforced, staff flex around them, not through them.
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Carry-over limits cap credit and deficit; the rest spills for approval.
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Employees see their live balance in the ESS app.
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Fixed, flexitime and open shifts can mix within one workforce.
Approve
From clock-in to payroll, hands-off.
Key functions
✓
Timesheets create themselves at the start of each pay period.
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Periods close automatically; approvers see only what needs a decision.
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Rejections go back with a reason, and the fix recalculates instantly.
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Late clockings and leave changes recalculate affected periods automatically.
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Monthly, bi-weekly, four-weekly and custom pay periods, per work pattern.
Cost centres
Know what every hour cost, and where it went.
Every clocking lands in a cost centre the moment it is made. Worked time, paid time and labour cost roll up by centre, ready for analysis and for your finance system.
Key functions
✓
Automatic allocation with a clear order of precedence: the employee’s choice in the ESS app, then the reader they clocked at, then the rostered centre, then their default.
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Employees only see the centres on their own pay policy, so a wrong pick is impossible.
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Managers re-allocate a whole shift or split it into timed intervals; every change records who, when and from what.
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Cost per centre comes from pay-policy rates with per-centre overrides, kept as evidence with each calculation.
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Analysis by period with week-on-week comparison, drill-down to shifts and people, a dashboard widget, and an “unassigned worked time” report so nothing slips through.
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Cost-centre history migrates from timeware® Professional, and the Developer API exports it per period for your finance system.
Shift marketplace, swaps and give-aways
Fill gaps and move shifts, with the roster still in charge.
Offer a short shift to the people who could work it. Let employees swap shifts or hand one to a colleague. Every route ends in the same place: one ordinary roster change, one timesheet, one audit trail.
Key functions
✓
Marketplace: turn a roster shift into a listing with the places you need. Only people not working that day are offered it; sickness, leave, locked periods, missing skills and night-shift overlaps rule them out automatically.
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Instant join puts a person straight on the roster; manager approves collects requests, ranked first come, skills first or by service, with the shift shown against its staff policy as it would stand.
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Shift swap: an employee picks a colleague’s shift, both see You give / You receive, the colleague accepts, a manager approves. Nothing moves until all three have agreed.
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Give-away: hand a shift to a named colleague on a rest day. The giver gets a proper rostered rest day, so the work pattern never silently reappears.
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Staffing checked before and after, not just headcount: job-profile and skill coverage, rest gaps, cross-site travel. Hard breaches block; soft findings need an acknowledged reason.
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Dashboard rows for requests, unfilled shifts, listings needing attention and fill-rate performance. Switched on per ESS policy, with its own manager grants.
Questions
Time & Attendance, answered.
How can employees clock in?
timeware® supports Attendance Points for every workplace, mobile app, NFC, biometric face and fingerprint devices, and proximity fobs.
Does it handle overtime and shifts?
Yes. Rotating work patterns, rosters, overtime at 1.25×, 1.5× and 2× or your own rates, grace periods, rounding and break rules, all applied automatically.
What is Roll Call?
Roll Call gives live, on-site visibility of employees and booked visitors during an evacuation and can be triggered automatically by your fire panel, helping confirm everyone is safe.
Does attendance feed payroll?
Yes. Payroll-ready hours flow directly from the terminal to your back office with no rekeying, and integrate with leading payroll systems.
Can hours be split across cost centres?
Yes. A shift moves between centres as the employee clocks at different readers or picks a centre in the app, and managers can split any shift into timed allocations afterwards. Each interval carries its cost and its source.
Can employees swap shifts without a manager?
No. A swap or give-away needs both employees to agree and then a manager outside the pair to approve it, with the staffing of both shifts shown before and after. Marketplace listings can be set to instant join if you prefer first come, first served.
